Board of Directors’ Meeting - September 24, 2011

• Quorum was declared with all board members in attendance.
• Minutes from the last meeting were approved as submitted.
• Financial reports for resort operations were reviewed.
• 2010 Financial Audit was reviewed.
• General Manager’s Report was presented.
• Festiva Management Group was able to obtain a provisional RCI Silver Crown for 2012. Problems with the wi-fi system have impacted our ratings this year.
• Board reviewed three proposals for replacement of the baby pool. Festiva design office is being contacted for review of the proposals.
• Board approved installation of a Versa style overlay for the basketball court.
• Board approved repairs to indoor pool retractable roof system.
• Revision to the board structure was discussed. Establishment of a separate board for each section of the resort will be required. The 2012 budget will be based on the 2011 budget.
• Meeting was adjourned.
• Next board meeting: November 19, 2011.

Board of Directors’ Meeting - August 20, 2011

• Quorum was declared with four board members in attendance.
• Minutes from the last meeting were approved as submitted.
• Reviewed financial reports for resort operations. It was noted that reserve funds would continue to be reduced until adjustments are made for reconciliation of HOA weeks.
• Collection reports were reviewed. In-house collection efforts have shown improvement over use of outside companies.
• Bid presentations for 2012 cabinet replacement project in Buildings 1-9 were made by six companies.
• Board approved the source for purchase of replacement appliances.
• Board approved the selection of a company for Buildings 1-9 cabinet project.
• Repairs of the baby pool were discussed. Bids will be obtained for the necessary repairs.
• Board approved selection of a vendor for the 2012 refurbishments.
• Board discussed improvements in the wi-fi system as the result of the recent upgrade.
• Drawings for the miniature golf course have been completed but the project is on hold waiting for availability of funding.
• Repairs to the clover pool deck have been completed. The repairs to the large outdoor pool are scheduled for mid-September.
• The results of the reserve study were discussed.
• Board approved adjusting the maintenance fees for 2012 to incorporate an increase in the reserve fund to address some of the issues raised in the study.
• Meeting was adjourned.
• Next board meeting: September 24, 2011.

Board of Directors’ Meeting - May 7, 2011

• Quorum was declared with all board members in attendance.
• Minutes from the last meeting were approved as submitted.
• Reviewed financial reports for resort operations. It was noted that reserve funds would continue to be reduced until adjustments are made for reconciliation of HOA weeks.
• General Manager’s Report was provided. Several projects are underway for update of directories, establishment of a weekly guest day trip to Wilmington, replacement of deck railings and installation of new siding on Building 6.
• Refurbishments for Buildings 15-17 & 19 have been completed.
• Cabinet project for Buildings 10-14 & 18 has been completed.
• On-site survey for long range study is scheduled for May.
• Board approved repairs to the decking for the clover-leaf pool and large outdoor pool.
• Board approved replacement of the fence and posts at the tennis court.
• Board approved repair of the sidewalk at Building 30.
• Town of Atlantic Beach plans for new miniature golf course have been placed on hold due to lack of funding.
• Board approved acceptance of the miniature golf course at the expense of the Festiva Management Group.
• Continuing problems with the wi-fi system were discussed. The installation company is working on a solution.
• Meeting was adjourned.
• Next board meeting: August 20, 2011.

Board of Directors’ Meeting - February 19, 2011

• Quorum was declared with all board members in attendance.
• Minutes from the last meeting were approved as submitted.
• Reviewed financial reports for resort operations. Financial reports are being revised to provide more explanatory information.
• HOA inventory has been placed with Expedia.com for rental with a two night minimum and a rate of $69 per night.
• General Manager’s Report was provided. Refurbishments for Buildings 15-17 & 19 are proceeding on schedule.
• Town of Atlantic Beach will be developing a park area in the old Food Lion property adjacent to the resort. Alternatives to the miniature golf course at the resort will be considered.
• Possible usage of arm bands for resorts guests was considered but was tabled until such time as the problem of unauthorized guests becomes more urgent.
• Board approved selection of one of the three proposals for development of a long range study.
• During discussion of parking at the resort, it was pointed out that owners and day users need to be reminded to hang parking passes so that they are fully visible.
• Meeting was adjourned.
• Next board meeting: May 7, 2011.

Board of Directors’ Meeting - Nov. 20, 2010

• Quorum was declared with all board members in attendance.
• Minutes from the last meeting were approved as submitted.
• Financial reports for resort operations were reviewed.
• 2009 financial audit has been completed except for reconciliation of HOA inventory.
• Refurbishment contractor is proceeding with repairs to the chairs for Buildings 20-25.
• Board approved the development of a long range reserve study for the resort.
• Phone line upgrade has been completed for Buildings 1-9.
• Adjustments to the budget will be made in the 2012 budget for reconciliation of HOA weeks.
• Festiva Management Group has proposed the addition of a miniature golf course at the resort.
• Access to the property by unauthorized guests was discussed.
• Board officers were elected and 2011 meeting schedule was established.
• Meeting was adjourned.
• Next board meeting: Feb. 19, 2011.

Homeowners Association Meeting - Nov. 20, 2010

• Quorum was declared with all board members in attendance.
• Minutes from the last HOA meeting were approved as amended.
• Phone line upgrade for Buildings 1-9 has been completed.
• Unit refurbishments have continued with approximately 36 units being upgraded each year.
• The property manager provided a report of improvements and changes accomplished at the resort in the last year.
• An extensive question and answer session was conducted for the homeowners.
• Election of board members: David Heath and Thomas Taylor were re-elected to the board.
• Meeting was adjourned.